Built for the people who run performing-arts festivals.

Music festivals

For music festival organizers who have outgrown the spreadsheet patchwork.

You are running classes across instruments, levels, and age categories — each with its own adjudicators, accompanists, and repertoire.

Right now that lives in a registration tool, a scoring tool, a dozen spreadsheets, and a chain of emails that never quite match.

Ovaro keeps every performer, class, and rubric in one place, so your weekend feels like a festival instead of a fire drill.

• Your own categories and discipline-specific rubrics
• Accompanist and repertoire tracking per entry
• One performer record that follows students across every festival

Band & choral festivals

For band and choral directors coordinating dozens of ensembles.

You are managing group entries from schools, consolidated payments, bus schedules, and mass communication to directors and families.

The patchwork means one school sends a PDF, another emails a spreadsheet, and payments arrive from every direction.

Ovaro lets schools and studios register a whole roster at once and invoice them as one account — no chasing fifty individual payments.

• Group registration and consolidated school invoicing
• Ensemble scheduling and room conflict checks
• Mass communication to directors, families, and adjudicators

Dance competitions

For dance competition organizers who need speed and clarity.

You have hundreds of entries, multiple stages, quick turnarounds, and adjudicators who need to score movement fairly under pressure.

One wrong schedule change can ripple through every studio, and paper score sheets disappear faster than costumes backstage.

Ovaro handles the pace: configure your categories, build the running order, and release results as soon as the judges are ready.

• Category and level configuration for any syllabus
• Multi-stage scheduling with real-time conflict checks
• Fast results release and branded digital certificates

Speech & drama festivals

For speech, drama, and theatre festival organizers.

You are tracking monologues, scenes, prose, and poetry across age groups, each with different adjudicators and feedback styles.

Performers need their titles, critiques, and certificates preserved — not lost in a folder on someone's laptop.

Ovaro ties every piece and performance to the right performer, so adjudicators can leave detailed feedback and families get a record worth keeping.

• Piece and title tracking for every entry
• Written and audio-recorded adjudicator critique
• Portfolio exports for auditions and applications

Schools & studios

For schools and studios registering students in bulk.

You register ten, fifty, or two hundred students at once and you need one invoice, not a flood of individual family payments.

You also need families to stay informed without becoming the middleman for every confirmation and schedule change.

Ovaro lets you upload a roster, register everyone in one pass, and send a single invoice — while giving families their own view of the performer record.

• Roster upload and bulk entry in minutes
• One invoice for the whole studio or school
• Guardian access so families stay in the loop

Multi-discipline festivals

For multi-discipline festivals that need one flexible system.

You run music, dance, speech, and drama under one roof — sometimes with separate syllabi, separate judges, and separate traditions.

Most tools force you to pick one discipline and bend the others around it.

Ovaro lets each discipline keep its own classes, rubrics, and schedules while every performer still builds one shared profile across every activity.

• Separate rubrics and classes per discipline
• Cross-discipline scheduling in one published program
• One performer profile across every activity they enter