For festival organizers · Canada & US
From registration
to ovation.
One platform where you build the festival, families register at ease, and teachers, accompanists, and adjudicators know exactly what to do — all around a single performer record.
Built by two people who run a 94-year-old festival. We wrote this because we needed it.
The problem
You’re running a festival on four things at once.
Registration lives in one tool. Judging lives in another. Then a spreadsheet holds it all together, an email chain fills the gaps, and paper certificates close it out.
And when the season ends, a performer’s history scatters — a PDF here, a printed critique there, a certificate in a drawer. Next spring, everyone starts over.
The experience
Let’s give everyone a standing ovation.
The best festivals are not just well-organized. They feel calm for every person who touches them. That’s where Ovaro starts.
See each role’s experienceOrganizers
One place to build the whole festival.
Families
Register once. Own the record for life.
Teachers & studios
Enter a studio in one flow.
Accompanists
A run sheet that makes sense.
Adjudicators
Score and comment on any device.
Why Ovaro is different
Four things nobody else in this space does together.
One platform, not a patchwork
Registration through certificate lives in one system. No more reconciling four tools and a spreadsheet at midnight.
One record for life
A performer is entered once. That record follows them across every event, every organizer, every year.
An audition-ready portfolio
Results, critiques, certificates, and recordings build into a portfolio the performer keeps — ready when university calls.
Built for youth, safe by design
Guardian-owned data, consent, and privacy are core, not retrofitted. Families always control what's shared.
How it works
Five steps, from first entry to final certificate.
Set up your event
Pricing, syllabus, and rubrics — self-serve, in an afternoon.
Families register and pay
One guardian-owned link. Payments in, entries organized.
Schedule and publish the program
Draft, resolve conflicts, share a program families can read.
Judges adjudicate
On any device, with your rubric — comments and scores in one place.
Results, awards, portfolios
Certificates go out. Every performance lands in the performer's record.
Succession
When your festival director steps down, the festival shouldn’t wobble.
Right now the schedule lives in one person’s spreadsheet, the syllabus lives in their inbox, and the reason it’s done that way lives in their head. Every season, festivals across the country lose that person and start over.
Ovaro holds it instead. The classes, the fees, the rubrics, the scheduling rules, the history — in one place, where the next person can pick it up in an afternoon.
Who it’s for
Built for every role at the festival.
Each group gets a calmer, clearer experience. Read more about what that looks like for each role.
Organizer
Set up your syllabus once. Build the schedule without a wall chart. Send results the same day instead of the following week.
Family
Register once. Own the performer's record for life, across every festival they ever enter, and download it as a portfolio when university asks.
Teacher or studio
Enter your whole studio in one flow and get one invoice. See all your students' times in a single view instead of hunting a 40-page program. Keep their results, critiques and recommendations year over year — your studio's record, not just theirs.
Accompanist
Your run sheet in time order: time, room, performer, piece and key. Set the days you can't play before the schedule is built, and get told when something moves — by us, not by a parent in a hallway.
Adjudicator
Score and comment on any device, on your own rubric, with or without wifi. No transcription, no runner carrying paper, no evening spent turning notes into certificates.
Who’s building this
Who’s building this
Built by two people who run a 94-year-old festival. We wrote this because we needed it.
Not a software company that discovered festivals. We know what a syllabus is, why the accompanist needs a run sheet in time order with keys, and what a recommendation to provincials means to a fifteen-year-old.
We only publish quotes and festival names with permission, from festivals actually running on Ovaro.
Ready when you are
Ready to run your festival on one platform?
Twenty minutes with someone who has run festivals like yours. We’ll walk your syllabus, your rubrics, and your calendar — no slides, no sales script.
Prefer to look first? See how it works, or take the one-pager to your board.