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Features

Organized around what you’re trying to do.

Not a wall of modules. Nine groups that follow the way a festival actually runs — from the first class you upload to the portfolio a performer carries for life.

  1. Setup

    Event setup and configuration

    Stand up a new festival in an afternoon. Set your pricing, load your classes, define your rubrics, and invite your judges — with no developer, no implementation project, and no back-and-forth tickets.

    • Self-serve setup, live in minutes
    • Bulk class upload from a spreadsheet
    • Your own pricing, discounts, and fees
    • Configurable session and venue rules
    • Clone last year's festival in one click

  2. Registration

    Registration and payments

    A clean, guardian-friendly flow that families actually finish. Studios and schools can register a whole roster at once and be invoiced — no chasing individual payments the week before the festival.

    • One clean flow for families and performers
    • Group registration for studios and schools
    • Consolidated invoicing for group entries
    • Card payments, refunds, and credits handled
    • Waitlists, transfers, and late fees built in

  3. Program

    Scheduling and the published program

    Build the running order without a spreadsheet war. Publish a beautiful public program families can actually read on their phones — and when something changes, it changes everywhere at once.

    • Drag-and-drop session builder
    • Room, adjudicator, and time-conflict checks
    • Publicly published program pages
    • Real-time updates and reprints
    • Printable running orders for backstage

  4. Adjudication

    Adjudication and rubrics

    Your rubric, your marks, your voice. Judges score on any device — tablet, phone, or laptop — and leave written and verbal feedback that reaches the family without a single re-typed sheet.

    • Custom rubrics per discipline and class
    • Score on tablet, phone, or laptop
    • Written and audio-recorded critique
    • Works offline in the hall
    • Clean handoff to results and certificates

  5. Results

    Results, certificates, scholarships and awards

    Release results on your schedule — not the moment a judge hits save. Certificates, scholarships, trophies, and daily highlights all live in the same place, ready when the ceremony is.

    • Scheduled release to families
    • Digital certificates with your branding
    • Scholarship shortlists and awards
    • Daily highlights and recommendations
    • One archive of every result

  6. Communications

    Communications and CRM

    Reach the right people at the right moment without leaving Ovaro. Every message is tied to the performer, family, studio, or judge it's about — so nothing slips into a personal inbox.

    • Segmented email to families, studios, and judges
    • Automated confirmations and reminders
    • Full contact history on every record
    • Announcements pinned to the public program
    • CASL and CAN-SPAM compliant by default

  7. Volunteers

    Volunteers

    Recruit, schedule, and thank the humans who make the festival happen. Shifts, check-ins, and role assignments live next to everything else — no separate volunteer spreadsheet.

    • Signup pages for shifts and roles
    • Self-serve schedule and swaps
    • Check-in on the day from a phone
    • Hours tracked for thank-yous and certificates
    • Reusable volunteer profiles year to year

  8. Add-on

    Performance media

    Optional add-on

    An optional add-on for saving audio and video of performances — with permission built in. Recordings attach directly to the performer's record so critique, results, and media live together.

    • Audio and video capture at the venue
    • Guardian consent handled up front
    • Automatically attached to the right performer
    • Private by default, shareable when released
    • Downloadable for the family's own keeping

  9. The performer

    The lifelong performer profile and portfolio

    The reason organizers love Ovaro and families never leave. Every result, critique, certificate, and recording lands in the performer's own profile — and stays with them across events, organizers, and years.

    • One record for life, guardian-owned
    • Automatic history across every festival
    • Audition-ready portfolio export in one click
    • Safe by design — privacy is not a retrofit
    • Travels with the performer, not the platform

See it running on your own festival.

A demo takes about thirty minutes — with your classes, your rubric, and your calendar.

Book a demo